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» Job Descriptions

In addition to our Career Development pages, we are continually developing our sites to offer you more resources.

Please note our Accountancy Job Descriptions come from Ba Recruitment - The Accountancy Recruitment Resource Site and are from actual jobs that they have worked on. They include:

Senior Accounting Jobs

Part Qualified Jobs

Ledger / Administration Jobs

 

Finance Director Job Description - Search for Finance Director Jobs

 The position of Finance Director is the top level job description for most Qualified Accountancy people. After years of hard work, natural financial and business flair, you will be able to "give back" your many years of experience.
The details listed below are from a local business and are meant as a guide only

THE ROLE

This role is the number one finance position in the company, and reports directly to the Managing Director. Working as part of a small management team, some of the main tasks are as follows:
Responsible for all financial matters within the company
Monthly reporting to Group
Provision of management information regarding financial performance
Preparation of annual budgets, and periodic comparison of performance against budget
Re-forecasting on a regular basis to group requirements and in line with business needs
Play a full part in the evolution of Company’s strategy & plans
Full responsibility for all IT matters including development of strategy, authorisation of expenditure etc
Control of the company’s vehicle fleet
Dealing with all company secretarial matters, in association with the UK Group personnel
Maintaining the payroll for the directors of the company
Ad hoc projects and duties as designated by the Managing Director

Direct reports are 5; Finance Manager, Payroll Supervisor, Purchase Ledger Supervisor, Credit Controller, IT Manager
SKILLS / EXPERIENCE
Education
Essential
Must be of graduate calibre and at least part qualified (CIMA, ACA, ACCA)
Desirable
Accounting qualifications backed up by broader training e.g. MBA

Product / Industry Background
Essential
Experience of being a senior financial person within a high volume manufacturing business, with Group reporting requirements.
Desirable
Experience of high volume products sold directly to retailers.  Knowledge of the DIY market, and familiar with the operating requirements of the major DIY Retailers.

Level of Experience
Essential
Must already have day to day responsibility for the finance function within a high volume manufacturing business with Group reporting requirements.
Used to operating accurately to tight deadlines with a thorough understanding of the key profit drivers in a customer focused business.
Experienced in the review and improvement of systems and procedures.
Desirable
Knowledge of IAS, SAP and Group Reporting.

Management Accounting
Essential
A thorough knowledge and experience of producing monthly management accounts to firm deadlines.
Previous responsibility for the analysis and interpretation of manufacturing costs and the identification of corrective actions.
Good background and firm understanding of profit analysis and interpretation.
Experience of driving business improvement from the interpretation of the financial data, with a good “feel” for the numbers.
Desirable
Knowledge of product costing and the drivers affecting it.
Financial Management
Essential
Used to Group Reporting requirements and the preparation of Year End Statutory Accounts.
Experienced in dealing with Auditors.
Desirable
Comfortable handling company secretarial issues in conjunction with support from Head Office.

Planning / Budgeting / Forecasting
Essential
Experienced in the preparation of annual budgets, including P&L, Balance Sheet and Cashflow.
Used to re-forecasting on a regular basis to Group requirements and as required by the business.

Working Capital Management & Treasury
Essential
Experienced at managing working capital within Group guidelines.
Desirable           
Knowledge of the Treasury function including foreign currency issues.

IT Systems
Essential
Previous responsibility for the IT function in a volume manufacturing business, with the development of future strategy.
Strong personal IT skills, particularly spreadsheets.
Desirable
Experience of an AS400 mainframe system.
Commercial
Essential          
An understanding of commercial agreements and legal issues with good commercial “feel”.
Experience of contract negotiations.
Desirable         
Knowledge of personnel issues and regulations.
 
PERSONAL ATTRIBUTES
An ambitious person hungry for success
Used to working in small teams with limited resources
Prepared to get ‘stuck in’ and make it happen
Drive and commitment
Able to enthuse and motivate those around them
Comfortable with Group reporting requirements
Commercially focused with a good grasp of business principles
Good relationship builder at all levels (internally & externally)  Top of page

Financial Accountant Job Description - Search for Financial Accountant Jobs
The successful candidate will be able to demonstrate a proactive approach towards financial management and control, good cross functional communications skills, in addition to the ability to produce accurate management information under tight reporting deadlines.
The individual will report to the Group Financial Controller, and the key areas of responsibility will include :-

•    Preparation of the management accounts for the parent company, including budgetary control and variance analysis.
•    Assisting the Group FC in the preparation of the monthly management accounts and management information for the UK trading subsidiary.
•    Preparation of payroll management information, including variance analysis thereon.
•    Preparation of the quarterly VAT return, Intrastats and EC sales and purchases submissions.
•    Balance sheet reconciliations.
•    Assisting with the development of the financial reporting and management information systems.
•    Ad hoc projects involving cross functional teams.

The successful candidate will have completed either CIMA or ACCA, and will have exposure to and experience of all aspects of the finance function.  In addition, computer literacy is vital, in terms of: computerised accounting packages, Excel, Word, PowerPoint, email and database products. Top of page
Financial Controller Job Description - Search for Financial Controller Jobs
Responsible to:                        Group Finance Director

Currently reporting directly to this post:            Management Accountant
Purchase Ledger Supervisor
Credit Controller

Principal contacts:

Internal    Senior Management
        Project and Sales Staff            
        Other Finance Staff in further  companies as acquired

External    Finance Staff of xxxx Holdings
Bankers
Auditors
Legal and other professional advisers

Key accountabilities

1    Financial Reporting and Control

1.1    Produce timely and accurate month end Financial Reports for review by Senior Management within the business.  This includes individual companies and also a consolidated report for the complete Group, incorporating further acquisitions in time.

1.2    Provide leadership to the Finance function, ensuring effective implementation, development and management of all transactional recording of financial control systems.:

1.3    Review all nominal ledger reconciliations monthly to identify and rectify any unusual transactions.   Ensure all reconciling items are processed by the end of the following month.

1.4    Ensuring compliance with relevant statutory reporting and financial administration obligations.

2    Management

2.1    Be an integral member of senior management, providing support to the Managing Directors of the individual companies and performing a financial support function at management meetings.

2.2    Ensure that effective staff recruitment and retention strategies are implemented to include training and development, appraisal and communications within the Finance department.  Provide mentoring to members of staff furthering qualifications.

2.3    Work with the Group Finance Director and other Senior Managers to ensure a climate of positive team-working and to support organisational change.

3    Advisory / Technical Support

3.1    Provide technical accounting expertise on business matters arising from the Group’s on-going activities.   Assess the viability of any new business opportunities from a commercial standpoint to determine the profit/ margin impact on the Group.

3.2    Assist the Projects Director as appropriate with the management and costing of all Projects to ensure correct revenue recognition policies are followed and all costs of projects are correctly recorded.

3.3    Assist the Sales Director with analysis of sales distribution to calculate commission earnings correctly.

4    Development of Systems, Processes and Procedures

4.1    Identify processes and procedures required from changes in the business structure and further acquisitions.   Ensure that all changes are implemented speedily to maintain control.   Develop structures for the introduction of new companies into the Group as and when they arise.

4.2    Review all processes within the Finance function to ensure the efficient and effective delivery of all requirements.   Question all methods and procedures to eliminate unnecessary or time consuming tasks.

4.3    Maintain a knowledge of IT systems used by the Group to enable the most efficient introduction of new processes to the Finance function.

4.4    Maintain controls and procedures to ensure no unauthorised payments are made from

5    Cash Management

5.1    Maintain a day to day control on cash balances to ensure cash is managed efficiently.   Identify the amounts to be placed on money markets to maximize interest earnings while ensuring there are no overdrafts within the Group accumulating unnecessary interest charges.

5.2    Produce a Group cash flow forecast as requested but fortnightly at a minimum highlighting any upcoming large usages of cash.

5.3    Review debtors listings with the Credit Controller to maintain efficient collection of all monies due.

5.4    Produce calculations to ensure the Group does not break any of the covenants from the Bank and to advise the Group Finance Director of any potential problems.

6    Cost Management and Budgeting

6.1    Assist in the formulation of a budget on an annual basis for each of the Group companies.   Implement the budget into the systems for measurement against actual expenditure.

6.2    Maintain a close control on costs to ensure costs remain within the budget.   Produce a monthly report showing an analysis of income and costs and identifying and explaining any variations from budget for each company.

7    General

7.1    Provide support to the Group Finance Director on any ad-hoc requests and requirements.   Support all Senior Management with requests for information relating the financial aspect of the business.

7.2    Be a cheque signatory in accordance with the bank mandate.  

7.3    Identify non GBP denominated income, expenditure, assets and liabilities to measure the Group exposure to currency fluctuations.   Implement hedging strategies to reduce currency exposures.

7.4    Have the presence and ability to stand in for the Group Finance Director with the objective of taking over the position in a few years. Top of page
Management Accountant Job Description - Search for Management Accountant Jobs
Management Accounts

•    Control of Nominal Ledger and posting of journals
•    Balancing of control accounts
•    Exploring variances to budget
•    Preparing final reports to strict deadline and distributing to Directors and Managers

Payroll

•    Full control of payroll for 220 employees
•    Dealing with queries, PAYE and production of Government and year end returns
•    Producing reports (actual v. budget)
•    Ensuring accurate and timely payments to employees via BACs
•    Pension calculations and control

VAT

•    Submitting timely and accurate returns to HM Customs & Excise in the UK and Eire
•    Ensuring that the underlying reports are free of errors
•    Fixed Asset Maintenance
•    Checking that the purchase of new assets are properly authorised.
•    Recording items on register, depreciating in line with agreed formula

Ad Hoc

•    Maintaining of private medical scheme premiums, members, claims
•    Ordering of Company Cars, P46 Tax Notifications
•    Insurance claims
•    Report writing (accounts system and payroll)
•    Covering holiday leave on Cash Book and Purchase Ledger
•    Any other functions required within a busy accounts office

Audit

•    Preparation of year-end audit file
•    Dealing with queries raised by auditors Top of page
Factory Accountant Job Descriptions - Search for Factory Accountant Jobs
The Factory Accountant reports directly to the Financial Controller together with an operational reporting line to the Production Director, the main responsibilities being as follows:

•    Overview
Production of management information and accounts for the factory.
Provide support to the Financial Controller, Production Director, Site Manager and site management team.

•    Detail
Supervision of day to day activities of the factory accounting function.
Work closely with the Site manager and provide financial and commercial support and training.
Preparation of accurate weekly management accounts including sales, purchases, stocks, expenses and KPI’s
KPI’s – ensure accuracy, usefulness and understanding of all KPI’s – this will include working closely with factory management to help them understand and have positive impact on their performance.
Margin reconciliation – enhance reporting structure with margin information by product and variance
Calculation of daily factory yield, to include investigation work where required.
Ensure that financial controls are in place across the factory, which are in accordance to Group policy and actively adhered to. This to include accounting cut-off procedures.
Stock counting – oversee and validate weekly stock counts – to include pallets and trays.
Forecasting – preparation of weekly profit forecast and measure against subsequent performance
Budget –assist in preparation of budgets and measure against subsequent performance.
Weekly accounts – understanding movements and variances from previous week, forecasts and budgets.
Product costing – prepare and subsequently validate product costing for new products, product changes
Promotional evaluation – pre and post promotional evaluation with the sales team.
PIP ( Profit Improvement Plans ) – measure actual performance to target and work with management team to prepare an action plan to address any under performance.
PIP – assist in evaluating new PIP plans including implementation plans
Capital expenditure – preparation of CAPEX applications, validation of costs and benefits, manage subsequent spend, post implementation review.
Planning – work closely with the planning function to ensure that systems are comparable, stock levels, usage and yields.
GFS ( General Factory Stocks – packaging, ingredients, consumables etc ) – ensure there are sufficient controls and procedures in place to warrant that stocks and usages are accurate, security of assets is adequate together with variance reporting to standard costs.
Credit notes – check that all credit notes are relevant and accurate
Overriders – calculate for weekly accounts and ensure up to date for changes
Weekly to monthly accounts review – ensure that reconciliations are completed with any variances investigated and appropriate action taken.
Ensure adherence to the Company policy re purchase of goods and services-ie proper use of the Navision purchase ordering module.

Qualifications:
Technical:     Comfortable working with multiple IT systems – MS Office, Navision, Hellenics.
            Excellent Excel skills including pivot tables, graphs and data analysis.
            Minimum part-qualified accountant inc QBE together with manufacturing experience.
Good report writing abilities.
Knowledge of database systems would be advantageous.
Personal:
Flexible, Team player, able to work with minimal supervision.
Comfortable working in both an office and factory environment
Able to explain financial information to non-financial colleagues.
Good organisational skills, able to plan personal workload and ensure that colleagues deliver to agreed timescales.

This job description is a summary of the main compositions of this job function and is not intended to be exhaustive. Top of page
Auditor Job Description - Search for Auditor Jobs
This is a sample job description for the post of internal auditor.  It maybe that not all of the duties are relevant to your organisation, and it is likely that this job description will need to be revised to take into account your organisation's specific needs and priorities.
The purpose of this post is to:
Carry out an independent appraisal of the effectiveness of the policies, procedures and standards by which the charity's financial, physical and information resources are managed
Add value by acting as a facilitator in business risk management and carrying out value for money reviews, thereby assisting the management and the trustees of the charity in the effective discharge of their responsibilities.
 
Reports to: audit committee or chief executive.
Some internal auditors report to the Finance Director but it is preferable that internal audit remains independent of the finance function.
 
"Internal auditing is an independent, objective assurance and consulting activity designed to add value and improve an organisation's operations. It helps and organisation accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control and governance processes." Source: Institute of Internal auditors UK and Ireland
 
Duties and responsibilities
To work with trustees and management to ensure a system is in place which ensures that all major risks of the charity are identified and analysed, on an annual basis
To plan, organise and carry out the internal audit function including the preparation of an audit plan which fulfils the responsibility of the department, scheduling and assigning work and estimating resource needs
To report to both the audit committee and management on the policies, programmes and activities of the department
To coordinate coverage with the external auditors and ensure that each party is not aware of the others work but also well briefed on areas of concern
To make recommendations on the systems and procedures being reviewed, report on the findings and recommendations and monitor management's response and implementation
To review and report on the accuracy, timeliness and relevance of the financial and other information that is provided for management
To work with management to ensure a system is in place which ensure that all major risks of the charity are identified and analysed, on an annual basis
To report on the value for money that the charity obtains in all its activities with special regard to economy, efficiency and effectiveness
To conduct any reviews or tasks requested by trustees, the audit committee, chief executive or finance director, provided a such reviews and tasks do not compromise the independence or objectivity of the internal audit function
To provide both management and the audit committee with an opinion on the internal controls in the charity.
 
A recognised professional qualification such as;
CIMA (Chartered Institute of Management Accountants)
ACA (Association of Chartered Accountants)
ACCA (Certified Chartered Accountant)
CIPFA (Public Finance Accountant)
IIA (Institute of Internal Auditors)
which implies a thorough knowledge of the principles, procedures and practices of accounting and financial records and transaction.A knowledge of audit procedures, including planning, techniques, test and sampling methods involved in conducting audits
 

A knowledge of computerised accounting and auditing record keeping systems
An ability to gather, analyse and evaluate facts and to prepare and present concise oral and written reports
An ability to maintain current knowledge of developments related to business matters of interest to internal audit, particularly legislation changes and developments as they affect charities, and new auditing techniques and practices
An ability to establish and retain effective working relationships with other charity staff and to communicate clearly and effectively, both orally and in writing
An understanding of and empathy with the charitable sector
An ability to work unsupervised.

 Top of page

 
Human Resources Job Description - Search for Human Resources Jobs
 
As a human resources (HR) officer you must have a clear understanding of your organisation’s business objectives and be able to devise and implement policies which select, develop and retain the right staff needed to meet these objectives.
 
The exact nature of the work activities varies according to the organisation, but is likely to include:
 
Working closely with departments, increasingly in a consultancy role, assisting line managers to understand and implement policies and procedures;
 
Promoting equality and diversity as part of the culture of the organisation;
 
Liaising with a wide range of organisations involved in areas such as race relations, disability, gender, age, religion and health and safety;
 
Recruiting staff - this includes developing job descriptions, preparing advertisements, checking application forms, shortlisting, interviewing and selecting candidates;
 
Developing policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures and absence management;
 
Advising on pay and other remuneration issues, including promotion and benefits;
undertaking regular salary reviews;
 
Negotiating with staff and their representatives on issues relating to pay and conditions;
 
Administering payroll and maintaining records relating to staff;
 
Interpreting and advising on employment legislation;
 
Listening to grievances and implementing disciplinary procedures;
 
Developing HR planning strategies with line managers, which consider immediate and long-term staff requirements in terms of numbers and skill levels;
 
Planning and sometimes delivering training, including inductions for new staff;
analysing training needs in conjunction with departmental managers. Top of page
Bookkeeper Job Description - Search and apply for Bookkeeper Jobs
Generally the term "Bookkeeper" applies to  a smaller company.
A company that requires one person to get involved in all aspects of the accounts.
It is wide ranging and working for a small business provides integral support to the owners / directors of a business.
The posting of Bookkeeper is integral role of the organisation, these are sole roles and generally the duties are all-round and will include:
Managing most aspects of the company’s accounts
Production of accounts to trial balance
Preparing Payroll
Maintenance of the purchase and sales ledgers
Credit control duties
VAT returns
Monthly reconciliations
Dealing with any finance queries from employees within organisation.
You will need to be a highly organised and have experience of Sage or a similar computer package. Top of page
Payroll Manager Job Description - Search Payroll Manager Jobs
Payroll Management

Payroll Supervisor
Supervises 2 or more Payroll Personnel in carrying out responsibility for payroll preparation/production in the payroll department. Reports to the top payroll position or to a Payroll Manager. Typically requires 3 to 5 years of payroll experience and equivalent training and education. This is a unit supervisor in a department where one unit is responsible for payroll preparation/processing and one or more other units are responsible for tax reporting/records and benefits administration/payroll systems. IPP designation preferred. This is not the most senior payroll position.

Payroll Manager/Director
Manages the activities of 2 or more units within a large centralised payroll department in carrying out responsibility for payroll preparation/processing and one or more related responsibilities such as tax reporting, benefits-records administration, or payroll systems maintenance. Generally will have one or more Payroll Supervisors as direct reports. Alternately, this employee may manage a regional or sectional payroll and related activities in an organization that has multiple stand-alone payrolls reporting to a centralised payroll authority. Generally requires 5 or more years of payroll or closely related experience. May require a bachelor's degree in accounting, business, or a related field. IPP designation preferred. This position reports to the most senior payroll position. Top of page
Credit Manager Job Description - Search Credit Manager Jobs
•    Reporting directly to The Group Financial Controller.  Total responsibility for the UK and International credit function.  
Managed a team of four permanent staff, training staff in reconciling, chasing bad debts, implementing new procedures and the introduction of a new computerised sales ledger system.  Negotiated new insurance cover each year, also credit vetting agencies.  
•    Responsible for the production of monthly reports for the FD and Board of Directors.  Updated the company’s Terms and Conditions on a regular basis.
•    Responsible for working closely with Solicitors drafting Foreign Agency Agreements following the start of direct delivery to six export countries.  Paid commissions to Agents on a monthly basis.  
•    Opened six new bank accounts enabling invoicing in appropriate currencies and visited various countries for this purpose, meeting with bank managers and solicitors.  
•    Reconciled the bank statements each month and regularly arranged the transfer of cash back to the UK.
•    First in the industry to introduce direct debit method of payment for Republic of Ireland, Germany and UK.
•    Written and implemented a Credit Policy and also reduced overdues from 120 days to current with very little outstanding each month in a very short space of time.  
•    Invited member of the Company’s Team at various Trade Shows both home and abroad.
•    Active member of the Project Team for the implementation of Oracle.
•    Attended various credit meetings with other credit managers in the same industry, which enabled the team to recognise potential risks and market trends.
•    Major Customers Department Stores, ie Debenhams and small retail outlets. Top of page
Part Qualified Accountant Job Description - Search and apply for Part Qualified Accountant Jobs
1.    To deputise for the Finance Manager and create a working environment that supports organisational and brand values.
    
2.    To ensure that guidelines are followed at all times in accordance with current Hilton Policies and Procedures.
    
Duties and Responsibilities:
   
1.    To assist the Finance Manager as requested and deputise for her in her absence.
2.    To supervise the day to day running of the Accounts Office and be available for all members of the Accounts Team requiring assistance & support either practically or in an advisory capacity.  To provide holiday / sickness cover as required by the Finance Manager.
3.    To carry out the banking daily and ensure it is ready for collection by Securicor before the specified time.
4.    To accurately complete the Weekly Banking, PDQ & Unpaired Items reports to the standard required and ensure they are posted and cc:mailed within the deadline set by Head Office.
5.    To carry out recorded checks of all floats held within the hotel randomly but ensuring they are all carried out at least once per month.  The Float Check Record sheets are to be passed to the Finance Manager in order to satisfy audit requirements.
6.    To oversee the accounting controls and records of the food and liquor systems and ensure accuracy in the Gross Profit Results – Food, weekly & Liquor, monthly.
7.    To ensure accuracy of hotel revenue and statistics by liaison with Night Audit and verification of figures.  To prepare the monthly statistics and revenue analysis daily for input into Oracle monthly.
8.    To control the Petty Cash float, along with the Finance Manager, ensuring Petty Cash Returns are submitted to Head Office either when £300 has been paid out or once per month, whichever occurs first and that the authorised level of the Petty Cash tin is maintained.
9.    To prepare the Weekly Forecast of Revenue and payroll.  Record the Weekly Actual Revenue and Payroll figures and to produce reports as required for HODs, FM, GM, Regional GM and Head Office as requested – within the deadlines set.
10.    To investigate fully all Returned Cheque / Disputed Credit Card Charge queries from Head Office and provide honest, accurate and complete answers to the Banks / Credit Card companies concerned within the deadlines specified.  To ensure Head Office are kept informed of all correspondence relating to these queries.  To process any necessary adjustments.
11.    To maintain the Purchase Ledger.  Ensure accurate completion of Purchase Orders, monitoring expenditure within targets set & submitting to the General Manager for authorisation.  Match delivery notes and invoices to purchase orders ensuring accuracy at all times.  Investigating discrepancies.  Timely batching of sundry invoices.  Reconciliation of Supplier Statements.  Dealing with queries from suppliers.  Preparation of monthly accruals of deliveries / invoices.
12.    To be the representative for the Accounts Department on the Hotel’s Health & Safety Committee.  To attend meetings as required and commit to actions to improve the Health & Safety of the Accounts Department in particular and the Hotel as a whole. To hold monthly Health & Safety training sessions at Accounts Department Communication Meetings.
13.    To ensure the TAP system for paying Travel Agents’ Commission is maintained as required to the standards required by Head Office.
    
General
14.    To ensure all work is filed in a logical order each day so that information is readily available for anyone to access (providing they are authorised to do so).
15.    To ensure all queries received are answered on the same working day or, if this is not possible, the person is contacted with a time they can expect to receive an answer.  To process adjustments as necessary.
    
    Standard
16.    To attend statutory training sessions as requested (Fire, Health & Safety).  Understand the relevant legislation and the implications on the operation of the department.
17.    Ensure that safe and healthy working practices are implemented at all times.
18.    To carry out any other reasonable duty as directed by management. Top of page
Assistant Accountant Job Descriptions - Search and apply for Assistant Accountant Jobs
Working closely with a Finance Controller and reporting to the Finance Director you will be responsible for: -

Assisting in preparation and distribution of month-end accounts
Assisting in preparation of statutory accounts
New contract set up
Maintenance, control and reconcilation of ledgers
Raising and posting monthly journals
Accrurals and prepayments
Bank reconciliations
Credit control
Control of the accounting system (currently Sage Line 50)
Fixed asset maintenance and control
VAT returns
Payroll

Person Specification

Part Qualified Accountant / Qualified by experience
Highly flexible approach with the abillity to define your own role
Attention to detail
Work on own initiative
Good technical knowledge
Commercially aware
IT skills, i.e. Excel spreadsheets, finance and work management systems, email communication and data entry skills. Top of page
Purchase Ledger Clerk Job Descriptions - Search and apply for Purchase Ledger Jobs
Purpose of the job
 
1.    To facilitate the Accounts Payable Process, liaising with Vendors and Internal Customers to ensure the timely processing and payment of invoices and travel and expense claims on behalf of The company and other subsidiaries.
 
2.    Assist with the Financial Accounting Process as required, including activities as listed in the main responsibilities section.
 
Section 3: Job Dimensions
Key Contacts Internally: Procurement section, Transportation section, Inter-company Accounts Payable, European Finance Group
       To provide accurate and timely processing of Vendor invoices and prompt follow up of all queries.
 
Key Contacts Externally: Third Party Vendors, Inter-Company Vendors.
       To provide accurate and timely processing of Vendor invoices and prompt follow up of all queries
 
Section 4: Main responsibilities
1.        Processing Vendor and Inter-company invoices in SAP.
2.        Ensuring all goods and services are booked in or duly authorised.
3.        Resolving invoice /payment queries.
4.        Make vendor payments in local and foreign currencies.
5.        Processing Employee travel expenses.
6.        General housekeeping, filing, telephone queries.
7.        Month end general ledger account analysis.
8.        Misc. billings.
9.     Reviewing and maintaining accounts Payable written procedures.
10.     Any other duties as designated by the Finance Department Head.
 
Section 5: Qualifications Required
GCSE standard or Undertaking a recognised Accounting qualification i.e. AAT
 
Section 6: Experience Required
3 years in a Finance function.
General book keeping knowledge or good numeric skills.
Computer literate including Microsoft Office, Excel and Word.
 
Section 7: Skills, Knowledge & Attitude profile required to perform the role
Attention to detail.
Interpersonal skills. (liaising with Vendors, Partnering with other Departments and Inter Companies).
Planning and organisation skills (ability to plan own work load and react / incorporate change)
The ability to accurately process data within strict deadlines. Top of page
Credit Controller Job Description - Search and apply for Credit Control Jobs
The primary function of this role is to monitor potential bad debtors and ensure the timely settlement of outward invoices.  It is also necessary to resolve any queries which occur on our invoices with internal departments.

The successful applicant will be responsible for a set of accounts to which they are expected to take ownership of and create firm relationships.  A certain level of diplomacy is required without the sacrifice of compromise.  Customers must be educated to pay to terms.  Approximately 400 accounts will be allocated to the Credit Controller who will be free to use their own style and methods of collection whilst adhering to company policies.

Responsibilities will include monitoring and chasing of approximately 400 credit accounts, administration duties for these accounts and retrieval of invoice copies on request.  Collation of relevant invoice data from various sources, internally and externally and to provide support for other areas of the department to cover absences.

Applicants should be educated to GCSE standard to include English and Maths, have 2 years experience in a Finance environment and also have experience with OLAS.  The ideal candidate will also be self-motivated and take responsibility for their own customers.

Experience with Word and Excel is also essential, as is good time management. Top of page
Payroll Clerk Job Descriptions - Search and apply for Payroll Clerk Jobs
MAIN PURPOSE OF JOB:

To accurately, and in a timely manner, process the weekly and monthly payrolls.

MAJOR DUTIES AND RESPONSIBILITIES:

The key objectives of this appointment are as follows:
Collection of all data to process weekly and monthly payrolls to include hours worked, premium payments, absence payments, and all authorized deductions to payroll.
To ensure that all data is processed in accordance with latest legislation and tax office guide lines
Amending records: new starters, leavers, rate changes, shift changes, late P45’s, Tax Code Notifications, court orders etc to facilitate 1.1
Dealing with payroll enquiries from employees
Liaison with external bodies necessary to facilitate accurate processing and payment of payroll
Monthly and Year End Financial Reporting and Routines
Maintaining in an orderly manner all documentation relating to payroll
Provide routine reception and switchboard cover 6 hours per week
Provide emergency reception and switchboard cover for short term holidays and sickness
Behave in accordance with Company EHS Policy and procedures
Participate in EHS initiatives as required to continually improve EHS within the function
Participate in Lean Initiatives as required to remove waste out of the business. Top of page
Accounts Clerk Job Descriptions - Search and apply for Accounts Clerk Jobs
Summary of Role    Prepares accounting reports and statements. Posts to and prepares reports from general ledger accounts. Verifies and posts transactions to nominal, purchase and sales ledgers and other records. Prepares statements and invoices and deals with balancing and reconciliation. Involved in making payments, credit control, banking and payroll functions.

Duties & Responsibilities    •    Posts entries in general ledger journals after verifying accuracy of information
•    Prepares special reports from computer printouts and accounting statements
•    Deals with sales and purchase ledger and credit control
•    Producing Credit Control monthly statement runs
•    General banking, which includes client receipts, BACS payments, Bank Reconciliation and client billing
•    Recording and processing credit card payments
•    Weekly wages
•    Register and distribute invoices to relevant departments
•    Raising cheque payments and bank transfers
•    Dealing with internal and external queries as necessary
•    Chasing creditors and issuing letters to bad debtors
•    Credit Card analysis
•    Chase customers for payment by telephone
•    Open new accounts
•    To follow Company policy and guidelines on Quality, Environmental and Health & Safety issues
•    To actively seek to make improvements in the work method
•    To participate in such activities and training as the Company deems necessary
•    To undertake other roles within the Company as and when necessary
Knowledge & Skills Required    •    Fully computer literate with good knowledge of Word, Excel and an industry standard accounts package
•    Excellent communication skills, both oral and written
•    Experienced in accounts procedures
•    Aware of the need for strict levels of confidentiality
•    Excellent telephone skills
•    Strong analytical skills
•    At least 2 years experience in an accounts environment
•    Strong organisational abilities
•    Efficient and capable of working on your own initiative in carrying out your day-to-day tasks with limited need for supervision
•    Skilled at multi-tasking and able to co-ordinate a variety of tasks with varying degrees of complexity throughout the day contributing to the smooth running of the department
•    Friendly, cheerful and adaptable and able to operate well in a team
•    Careful, meticulous and able to work to instruction. Top of page
Trainee Accountant Job Description - Search and apply for Trainee Accountant Jobs

This is a unique and exciting position for a career minded Finance professional. This full-time, permanent position is based at xxxxxx, Derbyshire reporting to the UK Industrial Finance Director as part of a team of controllers. Being part of an international group, the role could involve a certain element of travelling throughout Europe.

The role will involve working within areas such as:

 

  • Monthly Reporting
  • Management Information For Decision Making
  • Strategic Planning, Budgeting, & Forecasting
  • Variance Analysis
  • Finance Systems - SAP/BW/VIM

The key attributes required of the candidate are:

  • Strong academic background
  • Confident, out-going personality with excellent communication skills
  • Analytical, logical thinking, and excellent numerical skills
  • Advanced IT skills (particularly Excel), experience of SAP is preferable
  • 1 to 2 years relevant management accounts experience

Salary will be competitive, based on experience & qualification. Package will include full study support, final salary pension scheme, bonus (up to £1,500 pa) and 25 days holiday pa. Top of page

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